More New Patientsfor Healthcare,Powered by AI.
HIPAA-aware AI marketing for medical practices, specialty clinics, and multi-location groups — patient acquisition, AI phone triage, review engine, and compliant automations that keep the schedule full.
A growth engine, not a checklist.
Healthcare patients decide in under 24 hours. If your front desk misses the call during a procedure — or your review score is below 4.5 stars — that $400 patient is booking with the practice down the street. Most medical marketing agencies won't touch HIPAA-safe AI automation. That's where the schedule dies.
The Hero Team installs a HIPAA-aware AI stack: a 24/7 AI phone agent that triages urgency, books consults, and never mishandles PHI; a review engine that keeps you above 4.8 stars; cash-pay vs. insurance ad targeting that fills your highest-margin services; and compliant recall/reactivation flows that pull revenue from your own patient list.
The schedule stays full, high-margin procedures book out, and reputation compounds — all inside a compliant, defensible automation stack.
Sound familiar?
The three problems healthcare tell us about most — and what we do about them.
Missed calls = $400+ patients lost daily
Front desk is buried in procedures and callers hang up. HIPAA-aware AI phone answers in 3 seconds, triages urgency, and books straight into your PMS.
Reviews stuck below 4.5 stars
New patients skip you before they call. AI review engine with sentiment routing pushes 5-star reviews to Google and catches complaints privately.
Ads pulling insurance clean-ups instead of cash-pay procedures
Your calendar is full of low-margin visits. AI-tuned campaigns segment cash-pay intent (aesthetics, dermatology, cosmetic dental, elective surgery) from insurance shoppers.
Recall + reactivation turned off over HIPAA fears
Dormant patients sit untouched. HIPAA-safe SMS + email flows compliantly mine your PMS to rebook hygiene, follow-ups, and unfinished treatment plans.
Built for healthcare.
Not a template. Every playbook is tuned to the buying behavior, ticket size, and follow-up cadence your industry actually requires.
HIPAA-Aware AI Phone Triage
24/7 voice agent that answers every call in 3 seconds, triages urgency (emergent vs. routine), qualifies procedure intent, and books consults — no PHI mishandled.
Cash-Pay vs. Insurance Ad Segmentation
AI-tuned Google + Meta campaigns that separate high-margin cash-pay procedures from insurance shoppers so the schedule fills with the visits that actually move the P&L.
AI Review Engine (Sentiment-Routed)
Post-visit review requests with smart routing — happy patients go to Google, unhappy ones enter a private recovery flow so complaints never become public.
Compliant AI Recall + Reactivation
HIPAA-safe SMS + email flows that mine your PMS to rebook hygiene overdue, unfinished treatment, and dormant patients on autopilot.
From onboarding to booked revenue.
Same disciplined sequence for every account. No mystery, no vague deliverables.
Compliance + tracking audit
HIPAA-safe tracking, phone, and CRM configuration.
AI phone + review live
Voice agent + review engine live in week 1–2.
Paid + local SEO
Cash-pay procedure paid + local SEO for insurance intake.
Recall automation
Reactivation flows fire against dormant patient list.
Your healthcare growth bundle
- HIPAA-aware AI voice agent
- Google Ads (insurance + cash-pay)
- Local SEO + GBP optimization
- Post-visit review engine
- Recall + reactivation automations
- Monthly new-patient + procedure reporting
Beverly Hills specialty clinic
AI voice answering plus cash-pay procedure Google Ads and post-visit review automation — front desk stopped fielding missed calls and started confirming consults.
Serving healthcare across LA
Headquartered at 10880 Wilshire Blvd, Los Angeles, CA 90024 — supporting owners in:
Core capabilities behind the bundle
The services powering your healthcare growth engine — each one owned by a senior strategist.
Answered.
Is this HIPAA-compliant?
We use HIPAA-aware vendors, BAAs where required, and configure phone + CRM to keep PHI out of unsafe channels. Compliance is a shared responsibility — we walk you through it before install.
Do you work with dental, med-spa, or specialty clinics?
Yes. Dental and med-spa have dedicated industry pages; other specialties use this healthcare engagement.
Can you integrate with our EMR?
We integrate at the CRM / scheduler layer. Direct EMR integration is case-by-case.
Want a free growth plan built for your healthcare?
Answer 5 questions. We'll send a custom growth plan to your inbox and phone in under 2 minutes.